document master system concept

Document Master
Enterprise Document & Records Management System

  1. Store and organise all your digital data assets in one secure and unified system, including text or scanned documents, emails, images and audio or video files.
  2. Customise access, authorisation and archival to precisely match your needs.
  3. Protect your organisation's data with this unique software solution, which meets the National Archives PRO 2002 specification in full.

The data your organisation holds are some of its most important assets. With data security and records management becoming areas of increasing concern, [Public Service] organisations can no longer afford to employ fragmented, disorganised or insecure systems of data management.

The Document Master System offers a powerful and secure Document and Records Management system which can be integrated with other operations and web-accessed functions. It enables the storage and retrieval of electronic data and, via the scanner module and page viewer, physical documents in scanned form. Intuitive access design makes for remarkable ease of use and eliminates the need for lengthy and costly staff training.

What Document Master offers you:

Security -

Any file type can be stored within the Document Master secure data vault:

excel icon default filetype mp3 filetype pdf filetype powerpoint file type projects file type quicktime filetype real player file type windows meda file type word file type jpg file type

Rest assured - Document Master covers all your Office OS file types in the file vault

Once stored, Document Master ensures the total security of your organisation's data from corruption, loss or unauthorised access.

80% of business is conducted on unstructured information Gartner Group

Integration -

Many organisations suffer from the fact that much of their data is held in fragmented, disorganised or difficult to access forms. Who hasn't found themselves searching for that vital document in the desktop folders of a PC? With Document Master, you can streamline your organisation's operations with the certainty that your vital information is stored in a reliable, integrated and unified system.

Lifecycle Management: with Workflow

organisation workflow illustration
workflow logo

The customisable workflow system allows you to create and support a comprehensive process for the approval, creation, deletion and storage of data and records, allowing you to control the progression of information through your organisation. The flexibility of the Document Master's workflow system enables the total control of authorisation and access to documents throughout their lifecycle, and the establishment of document archival, consultation or deletion routines for different kinds of data.

cliock to enlarge

MyWorkspace -

With Document Master's unique MyWorkspace function, the individual user can tracks all data objects including folders, records and documents - with a single, intuitive, easy-access navigation system. In just one click, you can access the MyWorkspace menu to navigate directly to the data you need.

Searching -

Document Master features a document data search function, allowing the user to search for company specific meta-data, and titles, reference, description etc.

search master logo

In addition, the advanced search function, Search Master, is fully integrated into the Document Master system. However big your organisation is, Search Master will ensure you instant access to the data you need. Incorporating Dynamic Classification, Advanced Intuitive Searching and Compound Terms Searching technologies, Search Master finds your documents without delay and displays excerpted information for easier recognition, including thumbnails of scans, previews of pictures and relevant text extracts.

To aid users to find content quickly, Document Master has two search functions - a Meta Data search and a Natural Language search.

Meta Data search

The Meta Data search is generally used by persons who authored content and would have a general idea of where the digital asset might be stored eg. date, author, title, subject etc.

The Natural Language search

Not certain of where the digital asset may be stored? Document Master can search ALL of the content ie. not just the meta data of assets such as documents, pdf's spreadsheets etc. This search engine also assists the user by returning extracts, suggested other search terms and contact details of "experts" who have input digital assets relating to the topic they are searching, so they are able to seek assistance from people with the greatest knowledge.

Built in User/Group Communication -

Messages can be sent to other users or groups with document attachment, which links directly to the storage location in Document Master's Digital Vault, avoiding the cumbersome uploading and transmitting of large data files.

Document Master integration with Microsoft

microfoft wordand documentmaster

Integration with Microsoft Office

MS WORD

Document Master is fully compatible with Microsoft Office, integrating seamlessly with your existing office systems and allowing you to store documents in the Digital Vault whilst retaining ease of access and use.

Most offices these days use Microsoft Office, and Document Master is designed to integrate with this product. Using the Word / Document Master Menus, the user can create and edit content that will be stored in the Document Master Vault. By selecting which of the MyFolders or MyRecords the document is stored safely. Once stored all images used within this document are available for reuse.

Microsoft SQL server logo

Document Master is designed to work with Microsoft SQL 2000 upwards and as such delivers a solid and robust storage for the most important asset company assets, your corporate knowledge.

Document Master Software Modules

Document Master comes with a rich array of functions and additional modules to extend the powerful storage ability of this product.

Content Search Engine module icon

Content Search Engine

Meta Data Search module icon

Meta Data Search

PDF Extract module icon

PDF Extract

OCR Extract module icon

OCR pages Extract

Microsoft word module icon

Microsoft Word integration

Gallery module icon

Image flow Viewer

Email friend module icon

Secure Login

Member Subscribe module icon

Member workflow

sticky notes module icon

User notes

manual module icon

User manual

DocumentMaster components
Extended your Document Management System

Committees Manager logo

An option of Document Master is the Committee Committees Manager. This enables councils or large organisations to automate the creation of agendas and minutes. With tools for create reports, members and attendance, this enhances Document Master and gives organisations a great tool for publishing their meeting documentation.

Policy manager logo

An option of Document Master is the policy manager kit, this allows documents to be marked as read and understood and even to create a multiple choice question and answer to score the readers understanding of a document. Ideal for many users and for testing staff on latest procedures in health and safety etc.

Benefits of DocumentMaster Records and Document management

  • Supported by local government experts
  • Identification of Users and their respective roles
  • Integrated powerful Search Engine, SearchMaster
  • My Workspace, for fast personal navigation
  • Handles ALL file types, doc, pdf, xls, dwg, jpg, etc.
  • Browser-based delivery for all functions and display
  • Complex Classification creation (e.g. LGCS)
  • Robust workflow process document signoff.
  • Different signing off procedures per department
  • Full audit trail on all objects
  • Version control and roll back
  • Meta-key search creation tool
  • Auto classification through SearchMaster
  • Checking documents out for sole use
  • Content Documents created using Microsoft Word.
  • Register document interest, email updates
  • Document Sticky and reminder Notes
  • Thumbnail document explorer
  • Twain scanner support
  • AutoCAD documents storage and workflow
W3C XHTML icon W3C CSS icon Level A conformance icon, W3C-WAI Web Content Accessibility Guidelines 1.0 Browse Aloud logo