Committees Manager : eGov system
The problem: Your organisation has to organise regular meeting that are attended by many people and have to arrange agenda's and supporting reports followed by minutes and you may have legal requirements for the maintenance of all documentation.
Committee's manager is a module for the Document Master product that has been designed in cooperation with councils and enables this powerhouse of an EDRMS product to quickly automate the building of the agendas, reports and minutes that are vital to councils, companies and many other organisations. On top of this Committees Manager can take care of attendance records for those coming to the meetings, access to secure documents and a customisable web page for the searching and viewing of Agendas, Minutes and supporting documents. This will show only public documents until logging in which will then enable viewing of Private documents.
Key Points
- Built on top of powerful and secure Document Management system
- Easy creation of Agenda's and reports
- Maintenance of attendees and attendance reports
- Easy creation of Minutes document based on the Agenda items or as a normal document upload
- Lots of document creation tools
- Friendly customisable Web front end viewer
To start with, the system will ask you for meeting details, date, time and location and some extra description to help, this will then appear in the meeting calendar as a green box. This will then allow people to view upcoming meetings even though agenda and reports are not ready and provide a Google map to locate the meeting.
Next step is the creation of meetings agenda and reports which is accomplished with a step by step creation tool which allows adding of public and private reports to the agenda. This is all then output via HTML and as a word document. Once meeting is complete, a minute's document can be created step by step or a completely created document uploaded. All in all, the system tried to make the creation of Agenda's, reports and minutes as easily and securely as possible.
Screen shot gallery
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